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MS OFFICE WORD 2007 NOTES PDF

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WORD BASICS: MICROSOFT OFFICE GETTING STARTED. PAGE Prerequisites. What You Will Learn. USING MICROSOFT WORD. PAGE Introduction to. MS WORD Navigation. Formatting The MS Word window. Click on the entry for Microsoft Office – Word Macros. Microsoft Word Basics. Microsoft Word has a completely redesigned user interface. The standard menus along the top have been removed.


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resources for you. To participate in a brief online survey, please visit: www. cittadelmonte.info What do you think of this book?. An Introduction to Microsoft Office 1. Compiled by Warwick Paice The Ribbon in Word Publish a document to PDF. Introduction. 8. New Features in Word 1. The Screen and its Elements. The Office Button. Quick Access. The View Buttons.

Word processing Word processing software is used to create and maintain electronic documents. Alterations can easily be made to stored documents instead of retyping them , and multiple copies can be printed. Professional looking results can be obtained by using different fonts, and by incorporating graphics in a document. Word processing itself is a simple concept it is the automated equivalent of writing on a piece of paper, except that it is much more flexible. There are no rigid prescribed steps to follow when using a word processor. However, there are a number of simple techniques you can use when creating a document that will help to ensure that it looks good and is easy to edit.

We will discuss all of these commands in the Expert manual. Header and Footer Tools You will also see special tabs open when you create a header or a footer such as page numbers. You will now see the word Developer in the tabs. Click it to see Developer commands. Developer Tab To show the Developer tab.

Creating a Blank Document We discussed creating a blank document in our very first module. You already know that when you open Word. Creating a Document from Local Templates To create a document from a template. In the New Document dialog. The document will now be in Word. Remember that you can open this dialog by clicking the File menu and clicking New. Creating Documents from an Existing Document To create a new document from an existing document. As you can see below.

The document will then appear in Word. Selecting Text with the Mouse We already know that we can use the mouse to click and drag over text to select it. Selecting Text At the very beginning of this manual. You are now free to modify this file without affecting the original file. Rather than hunting for the template all over again.

When text is selected. Simply click the Select button and click what you want to select. For most of these methods.

Selecting Text with the Keyboard Did you know that you can use the keyboard to select text too?

This can be a much quicker way of selecting items once you get used to Microsoft Word. You can choose to select all the text in the document. Here are a few tips and tricks to get you started: You should cut text when you want to move it from one location to another.

Triple-click to select the whole paragraph. This means you can bold a single letter the same way you would an entire document. The Select Objects command is for pictures and other graphics. Tips and Tricks Once you get good at selecting text. This sounds really abstract.

To cut text. The first step is to show the clipboard. Just click the option you want for it to be applied! Using the Office Clipboard Earlier. Once you have pasted text. If you click on it. Just click in the spot you want the text to appear. Set Default Paste: Opens the Options dialog so you can control how future paste operations work.

Use the Copy command when you want to copy text from one location to another. If you want to cut and paste or copy and paste more than one item. Keep Source Formatting: Keep the formatting from the original text. Match Destination Formatting: To do this. Keep Text Only: Changes the formatting of the pasted text back to the default font and size with no formatting. You will then see the Clipboard pane appear to one side of your screen. You can also use the Paste All and Clear All buttons at the top of the clipboard to perform those actions.

To close the clipboard. To paste an item from the clipboard. You will also see a notification in the bottom right hand corner of your screen. To find text in your document. Finding Text If you have a long document. Dragging and Dropping Text You can also drag text around in your document. Word has just the feature for you! To find text. You can stop there and close out of the box by clicking Cancel.

Word will select the first instance for you. You can also click the Options button at the bottom of the pane to control how the clipboard operates. Once your text is entered. In the main part of the screen. This window looks a lot like the Find dialog. Closes the dialog box without making any changes. Will find the next instance of the word or phrase. Find Next: Finds the next instance of the word or phrase. Replace All: Opens advanced options. Your cursor will turn into a paintbrush.

Using the Format Painter Word has a neat trick that allows you to copy formats within or between documents. The new text will take the format of the old text. You can also double-click the Format Painter to apply the formatting to multiple items. Remember that formats are not stored on the clipboard. When you are done using it. To apply a drop cap.

Drop caps can be a good way to highlight portions of your document. The format painter captures all kinds of formats. There are two parts to the styles in Word. Applying a Quick Style So far. To remove a drop cap. You can also choose Drop Cap Options to specify advanced settings. Word places the most frequently used styles here for quick access. The first part is the Quick Style Gallery. A style can include fonts. This is composed of the styles that you can see on the Styles group of the Home tab.

To apply any of these styles. Note that fonts and colors will not work with all style sets. If you click the drop-down arrow in the right hand corner of the list.

Microsoft Office Word 2007

The second option lets you choose another color scheme. There are many more styles available than the ones you see here. To see additional options. Style Set. The third option lets you choose another font scheme. The first option. You can choose a different color scheme from the Colors list to easily customize the style.

You will find these buttons on the Paragraph group of the Home tab. Note how the justified paragraph looks very similar to the left aligned paragraph. Note that one type of alignment must be selected at all times. Look closer.

Simply select the text that you want to apply the alignment to. Each type of alignment indicates which margin the text lines up with. Choosing a Font Type To choose a font type. The fonts that you have available in Word depend on what other applications you have installed and if you have installed any extra font packages.

Remember that font settings types. The most commonly used fonts are Calibri. As you scroll over the font. Other fonts are all symbols. Fonts are really customizable: Some fonts are all capitals. A font is a complete set of characters with typeface and style that you use to type.

Times New Roman. Word also stores your recently used fonts near the top of the list. If you know what font you want. If you choose to use the menu. The font face commands are also available on the mini toolbar. Choosing these fonts will help keep your document consistent.

Ms Word 2007 Lecture Notes

Word will automatically complete the font name for you. Note that at the top of the font list.

Changing the Font Size You can change your font size the same way: Once you see a color you like. Once again.

Microsoft Word 2007 Beginner's Training Manual

The font size commands are also available on the mini toolbar. Applying Font Color To change your font color. You can also use the up and down arrows to nudge the font size up or down. Note that the theme colors take up the major portion of the color picker. Applying Highlighting In addition to the main font color. Simply select the text you want to highlight and click a color from the Font group of the Home tab.

You can also choose a standard color or click More Colors to pick a custom color. This can help you keep your document looking consistent and professional. You can later remove highlighting by selecting the text and clicking No Color on the highlight menu.

If you click the drop-down arrow next to the underline command. The Highlight Text command can also be found next to the color menu on the mini toolbar. You can also click More Underlines to open the Font dialog.

Changing Case Have you ever typed a long title just to realize it should be all in caps? Or typed a paragraph just to realize that your caps lock was on. You can click any of these styles to apply it. Applying Advanced Underlining In the first module. The Font Dialog In our last lesson. You can also use the following shortcuts: Opening the Font Dialog To open the Font dialog.

Here, you can use the various menus to set font face, style, size, color, and effects. You can also choose an underline style and color. At the bottom, you will see a preview of your effects applied to sample text. The first option in this window is Scale. You can use a regular size font, but select a percentage so the font is scaled down.

The next option is Spacing. You can set spacing to Normal, Condensed, or Expanded, and then choose a point the same as font point sizes. You can also modify position options to normal, raised, or lowered, and specify a point size for this position.

The last check box enables Kerning, which adjusts the spacing between letters so that it looks consistent. If you enable kerning, you can also specify what sizes you want Word to kern from a certain point on. Any options you set will be reflected in the preview pane.

This way, whenever you open Word, this font will be used automatically. Once you click the Default command, you will be warned of the change that you are about to make. This is called embedding fonts. You will see the Embed option at the bottom of the dialog: Once you have checked the option to embed the font.

Embedding Fonts Microsoft Office Word contains some new fonts. To embed fonts into your document. If you are sending documents to people using older versions of Word.

Right Tabs: Text will start at this point and flow to the left when you use this type of tab. There are five types of tabs. They can help you place text quickly and consistently.

Your cursor will jump to the next tab marker. It just places a vertical bar at the point of the tab. Setting Tabs: To set tabs. Left Tabs: If you use this type of tab. Every time you press Tab. If not. Decimal Tabs: Use this tab to align numbers around a decimal point. Using Tabs Earlier on in this module. Word sets default tabs at every half inch.

Using Tabs: To use tabs. Bar Tabs: Types of Tabs Tabs are pre-defined places within your document. Center Tabs: This can come in handy if you create lots of different kinds of documents that each needs specific alignment. It can now be used in the same way as a regular tab: Note that if you create a tab in a line that already has text.

Take a look at the sample below. Remember that tabs are set per document. You can see the icon for each type of tab on the ruler. Clicking this button will cycle through the different tab types: Moving or Removing Tabs You can move a tab just by dragging it to a different location. The dotted line will appear when you move a tab. Paragraph Options Now that we know how to use tabs. To delete a tab. An indent is how far each line of the paragraph is set in from the margin.

Indenting Using the Ruler You may have noticed two odd icons when we were clicking through the tab types on the ruler. First Line: A first line indent only indents the first line of the paragraph rather than the whole thing.

A hanging indent does the opposite: Indenting Using the Home Tab If you want to indent the entire paragraph. Like tabs. Use the left-facing button to decrease the current indent. Use the right-facing button to increase the indent.

To add an indent. If you click Line Spacing Options. Changing Paragraph Spacing To change paragraph spacing. You can also choose to add or remove spaces before paragraphs. Note that you can see a preview of each color as you scroll over it. To apply borders. To apply shading. You will be able to see a preview of your choices on the right.

Microsoft Office Word

You can also use the buttons here to toggle parts of your border on or off. You can choose a basic setting from the list on the left. To view more options. You can go back into the Borders and Shading dialog at any time to adjust your settings 79 P a g e. You can use this tab to choose a main color.

Once you have made your choices. Note that there is also a Shading tab in this dialog. This view gives you a pretty good idea of how your document will look on paper. Web layout. Find the book you need Go! We are terribly sorry, but in order to download our books or watch our videos, you will need a browser that allows JavaScript. For more information, please check our privacy policy. Your email address: Not you?

Click here to reset. After entering your email address, a confirmation email will be sent to your inbox. Please approve this email to receive our weekly eBook update. We will not share your personal information with any third party. Start your free month Start your free month Or buy the eBook for only Preface Word is like a typewriter on steroids! Line spacing options. Using tabs Use tabs to align text in your documents.

Its great for aligning columns of text. By default, Word has tab stops set every 0. Arranging text with tables If you need to include structured text in your document, then using a table is the easiest way to make sure that it will remain neatly formatted, even when you edit it.

Creating a table 1. Click at the point in your document where youd like to add a table. Click on the Insert ribbon tab. Click on the Table button just below the Insert tab. You can move from one cell to another using tab, arrow key or simply mouse. You can Add text to your table, Add rows and columns, Delete rows and columns, etc. Adding ClipArt to documents You can add pizzazz to your documents with ClipArt, the ready-made pictures that come with Word. Controlling Page Layout 1.

Adding page numbers- Select the Insert ribbon tab, and click on the Page Number button. Adding a header - On the Insert ribbon, click the Header button. The header area will appear above your document text which will be greyed out. Adding a footer 4. Setting page orientation - You can decide on the orientation of your page ie. Setting page margins - To change the margins of your document, select Page Layout, then Margins Automatic error correction The intelligent function called Auto-Correct will automatically correct the commonly misspelled words based on its auto correction list.

You can add to this list. Press F7 to open spell check dialog box. SmartArt graphics A SmartArt graphic is a visual representation of your information and ideas. You can create SmartArt graphics by choosing from among many different layouts to quickly, easily, and effectively communicate your message.

Mail Merge You use mail merge when you want to create a set of documents, such as a form letter that is sent to many customers.

Each document has the same kind of information, yet some of the content is unique. The mail merge process entails the following overall steps:. Set up the main document. The main document contains the text and graphics that are the same for each version of the merged document for example, the return address in a form letter.

Connect the document to a data source. A data source is a file that contains the information to be merged into a document. For example, the names and addresses of the recipients of a letter. Refine the list of recipients or items. Microsoft Word generates a copy of the main document for each recipient or item in your data file. If you want to generate copies for only certain items in your data file, you can choose which items or records to include.

Add placeholders, called mail merge fields, to the document. When you perform the mail merge, the mail merge fields are filled with information from your data file. Preview and complete the merge. You can preview each copy of the document before you print the whole set. You use commands on the Mailings tab to perform a mail merge. Envelopes and Labels You've just written a business letter in Word and now you want to send it to a single recipient.

Your recipient will be far more impressed with the printed envelope, and so will the postal service. Using the Envelopes feature is the simplest way to create a professional-looking envelope in Word that matches your letter. Similarly when you envelop is too big or cannot insert into a printer Use Labels to print your address on a paper and then paste it on envelop.

Add Bookmarks in a document A bookmark in Word works like a bookmark you might place in a book: It marks a place you want to find again easily. You can enter as many bookmarks as you want to your document, and you can give each one a unique name so theyre easy to identify. Hyperlinks You can insert hyperlinks to a text or object in your document.

Hyperlink is link that connects you to a document, file, or Web page. Ms Word Lecture Notes Uploaded by indramuni.

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