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MS OFFICE 2003 NOTES PDF

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Tutorial: Microsoft Office Word Introduction. Introduction: Microsoft Word is an essential tool for the creation of documents. Its ease of use has made Word. follow along in this tutorial with your own Word document open next to it. differences between the look and functionality of Microsoft Office and Office. Microsoft Office Word documents focus on text, paragraphs and . to PDF format or require end users to download the Microsoft Word.


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Introduction to Microsoft Word Microsoft Word is a word processing program that allows the user to design documents. The many formats available. Welcome to Microsoft® Office Word , part of Microsoft Office a place to coordinate schedules, disseminate materials, and store notes and minutes. Displaying the total number of words in a Microsoft Word document. This tutorial will introduce you to some tips and tricks for using the application.

Chapter Insert Manual page Breaks Introduction to Microsoft Word 1. Word processor is a computer program or software that is designed to help us create, edit, save and print documents or text files. Microsoft Word is a powerful windows-oriented word processor that lets you prepare a variety of documents. If necessary you can easily correct errors by adding or deleting words, sentences, paragraphs or pages. After you have created and corrected your text, you can print it and store it on hard disk or floppy disk for further reference.

Click where you want to insert the note reference mark. Select Insert, reference ,footnote 3. Click Footnote or Endnote 4.

Select the number format , click insert 6. Type the note in the footnote pane, and then click in the document to continue typing. Insert Manual page Breaks When text reaches the bottom margin of a page, word automatically starts a new page and continues the text that comes before it, so when you delete a section break, text in the breaks to start a new page at any desired location.

Click Insert, Break to open the break dialog box. Select Page Break. A page break appears in the document as a single horizontal line. Like section break markers, page break markers do not appear in page layout view or in printouts.

To delete a page break, move the cursor the line containing the break and press delete. The easiest way to create a table of contents is to use the built-in outline-level formats or heading styles. If you are already using outline-level formats or built-in heading styles, follow these steps:. On the Insert menu, point to Reference, and click Index and Tables. Click the Table of Contents tab. To use one of the available designs, click a design in the Formats box.

Select any other table of contents options you want. You can create a cross-reference only to an item that is in the same document as the cross-reference. To cross-reference an item in another document, you need to first combine the documents into a master document master document: A "container" for a set of separate files or subdocuments. You can use a master document to set up and manage a multipart document, such as a book with several chapters. The item you cross- reference, such as a heading or bookmark, must already exist.

For example, you must insert a bookmark before you cross-reference it. On the Insert menu, point to Reference, and then click Cross-reference. In the Reference type box, click the type of item you want to refer to— for example, a heading. In the Insert reference to box, click the information you want inserted in the document— for example, the heading text. In the For which box, click the specific item you want to refer to— for example, the heading for Chapter 6.

To allow users to jump to the referenced item, select the Insert as hyperlink check box. Click Insert. A caption is a numbered label, such as "Figure 1," that you can add to a table, figure, equation, or other item. On the Insert menu, point to Reference, and then click Caption. Click New Label. In the Label box, type the label you want. Word has an in-built dictionary that helps to check each word for spelling and also it has grammar rules to check the sentences you type.

Make sure the check Grammar check box is selected. Click Change to accept suggestion. Click Ignore to skip suggestion. Repeat as needed. When the entire document has been checked, word displays a message to that effect. As you type the document, word uses wavy red underlines to indicate possible spelling errors and wavy green underlines to indicate possible grammatical errors.

To correct an error, right-click a word with a wavy underline, an then click the correction you want on the shortcut menu. Select Tools, Options to open the Options dialog box. If necessary, click the Spelling and Grammar tab. Using the thesaurus can help you avoid repletion in your writing and improve you vocabulary. Synonyms and Antonyms are words with the same and opposite meanings respectively, to the given word.

To use the Thesaurus 1. Place the insertion point on the word of interest in your document.

The thesaurus dialog box opens. The Looked Up list box displays the word of interests. The Meanings list box lists alternative meanings for the word. If antonyms are available, an antonym option appears in the meaning list box. When you click on antonyms option, the list of synonyms will be replaced by the list of antonyms. To replace the selected word, select the desired synonym or antonym and click on Replace.

Click on Close. The intersection of rows and columns is called Cell.

MS-Word 2003 manual.pdf

You can have almost any number of rows and columns in a table. A table cell can contain text, graphics and just about every thing that word documents can contain. Move the cursor to the document location where you want the table. Select Table, Insert, Table. In the Number of Columns and Number of Rows text box, click the arrows or enter the umber of rows and columns the table should have. Click on AutoFormat button, to select a particular style of table from the list.

In the Column Width text, select the desired width for each column in inches. Select Auto in this box to have the page width evenly divided among the specified number of columns. Word creates a blank table with the cursor in the first cell. The following sections explain common editing formatting tasks you might want to perform Selecting items in a table To Do this Select a cell click the left edge of the cell.

Select a row click to the left of the row. Select text in the next cell press TAB. Deleting Cells, Rows and Columns You can clear individual cells in a table, erasing their contents and leaving the cell blank.

To clear the content of a cell, simply select the cell and press Delete. To completely remove a row or column from the table: Move the cursor to any cell in the row or column to be deleted.

Select Table, Delete Cells. Click OK, and word delete the row or column. Inserting Cells, Rows and Columns To insert a new column or row 1.

Move the cursor to a cell to the right or where you want the new column or below where you want the new row.

Select Table Insert Columns to insert a new blank column to the left of the selected column. Select Table, Insert Rows to insert a new blank row about the selected row. To split the cells, select the cells to be split and then select Table, Split Cells. Specify the number of columns and rows and click OK. The mouse pointer changes to a pair of thin vertical lines with arrowheads pointing left and right.

Drag the column border to the desired width.

You can also use a dialog box to change column widths. Move the cursor to any cell in the column you want changed. Select Table, Cell Height and Width. The cell height and width dialog box appears. If necessary, click the Column tab to display the column options. In the Width of Column text boxes, enter the desired column width, or click the up and down arrows to change the setting.

Note that the label identifies which column you are working on by number. To automatically a adjust the column width to fit the widest cell entry, click the AutoFit button. Change the value in the Space between Columns text box to modify spacing between columns. Click Next Column or Previous Column to change the settings for other columns in the table. The table changes to reflect the new column settings.

However, you can modify the border or remove them altogether. To add a border to a table: Select the table cells whose borders you want to modify. Select Format, Borders and shading to display the borders and shading dialog box. Click the Borders tab if necessary.

Select the desired border settings, using the previous box to see how your settings will appear. In a table with no borders, you can display non-printing gridlines on-screen to make it easier to work with the table.

Select Table, show Gridlines to display gridlines. When you finish working with the table, select Table, Hide Gridlines to turn them off. Click the cell in which you want the result appears. Select Table, Formula. If word proposes a formula that you do not want to use, delete it from the formula box.

In the Paste Function box, click a function. For instance, to add numbers, click SUM. In the Number format box, enter a format for the numbers. For example, display the numbers as a decimal percentage, click 0. If change the referenced cells, you can update the calculation by selecting the field and then pressing F9. When you convert text to a table, you separate text with a comma, tab, or other separator character to indicate where a new column should begin.

Use a paragraph mark to begin a new row. Indicate where you want to divide text into columns by inserting the separator characters you want.

Computer Education: Ms Word Notes in English

For example, in a list with two words on a line, insert a comma or a tab after the first word to create a two-column table. Select the text you want to convert. On the Table menu, point to Convert, and then click Text to Table. Under Separate text at, click the option for the separator character you want. Select the rows or table that you want to convert to paragraphs.

On the Table menu, point to Convert, and then click Table to Text. Under Separate text with, click the option for the separator character you want to use in place of the column boundaries. Rows are separated with paragraph marks. News Paper Style Columns 8. The shorter lines of text provided by columns are easier to read, and they provide greater flexibility in formatting a document with graphics, tables and so on.

Word has four predefined column layouts. You can apply any of these column formats to an entire document, to one section of a document, to a selected text, or from the insertion point onward. If you want only a part of the document in columns, select the text you want in columns, or move the insertion point to the location where you want columns to begin.

Select Format, Columns to open the columns dialog box 3. Under presets, click the column format you want. Click the Apply To drop-down arrow and specify the extent to which the columns should apply. The following options are available: Select the Line Between check box to display a vertical line between columns like in a newspaper. You can also create document with columns more than three.

To do so click in the number of columns text box and write the number of columns or use the up and down arrows to specify the number of columns. To display selected text, the current section, or the entire document in one to four equal width columns, click the columns button on the standard toolbar and then drag over the desired number of columns.

Put the cursor to the columns you want modified. Select Format, columns to open the columns dialog box will reflect the current settings for the column you selected. To apply different predefined column format; click the desired format in dialog box. To change the width or spacing of a specific column, enter the desired width and spacing values in the column width and spacing text boxes.

The preview box shows you what the settings will look like. When you are satisfied with what you saw in the preview area, click OK. To Insert Column Break 1. Position the insertion point where you want to start the new column.

Do one of the following: This special style is seen attractive applied in many magazines. Click the paragraph that you wan to begin with an initial, or dropped, capital letter. The paragraph must contain text. Click Format, Drop cap. Click Dropped or In margin. Select any other options you want. Click the paragraph that contains an initial, or dropped, capital letter.

Click Format, Drop Cap. Click None 4. Working with Mail Merge 9. Mail merge can automate time-consuming tasks such as creating form letters, labels, memos, and reports. The Main Document contains the text, punctuation, spaces, graphics and other information you want it to be the same in every form letter that you create. The Data Source stores information to be brought into the main document. Not only names and addresses, but also sentences and whole paragraphs, or any text or data you expect to use repeatedly can be stored in the data source.

The form letter is the output file that will be created after you merge the data source with the main document. When you merge the main document with the data source, word replaces the Merge Fields special instructions that tell word where to print the variable information from the data source with the appropriate information from the data source.

To use an existing letter as a Main Document, open the letter. To create a new letter, click on New button from the standard toolbar. Select Tools, Mail Merge. The active document becomes the mail- merge main document. A data source can also be created by using a table. Under Select document type, click Letters. Click Next: Starting document 4. Under Select recipients, click Use an existing list 5.

Click Browse 6. In the Select Data Source dialog box, locate and click the data source you want. Click Open. Depending on the type of data source you select, other dialog boxes may appear asking you to provide specific information. For example, if your data source is a Microsoft Excel workbook that has information on multiple worksheets, you need to select the worksheet containing the information you want, and then click OK.

Under Select document type, click Envelopes. The active document becomes the main document.

Starting document. On the File menu, click New. In the New Document task pane, click from existing document. Select the document that you want to base your Web page on, and then click Create New. Note The existing document does not need to be a Web page.

On the View menu, point to Toolbars, and then click Web Tools. Click where you want to insert the form controls. On the Web Tools toolbar, click the control you want to use. The form control appears on your Web page. Click the form control, and on the Web Tools toolbar, click Properties.

Set the properties for the control by using either the Alphabetic tab or the Categorized tab. To set a property, click the cell to the right of the property, and then type or select an option, such as True or False. Repeat steps 4 through 7 until you've added all the form controls you want. To enable users to submit the form after filling it in, you need to include a Submit control or a Submit with Image control.

Add or modify any content. Publish the form to your Web server. Because Web forms require additional support files and server support, it is recommended that you work with your network or Web administrator.

When you insert a form control, Word inserts a Top of Form boundary above the control and a Bottom of Form boundary below the control. The boundaries appear only when you design the form. They do not appear when you view the page in a Web browser. To complete the form, you insert other controls within those boundaries.

You can place more than one form on the same Web page. Printing document You can print the active document by clicking Print on the Standard toolbar. To print preview. On the File menu, click Print. Under Page range, specify the portion of the document you want to print. If you click Pages, you must also enter the page numbers or page ranges you want to include, or both.

You can also select the portion of the document you want to print. Click Print on the File menu, and then click Selection. In the Print box, click either Odd pages or Even pages. You can print specific pages, one or more sections, or a range of pages in more than one section. Under Page range, click Pages.

In the Pages box, type instructions to print one of the following:. Type the page numbers with commas between them. Type the range of pages with a hyphen between the starting and ending numbers in the range. When you print a document in draft quality, Microsoft Word does not print formatting or most graphics, which may make the document, print faster.

Some printers don't support this option. On the Tools menu, click Options, and then click the Print tab. Under Printing options, select the Draft output check box. Microsoft Word can print a document in reverse order, beginning with the last page. Don't select this option if you're printing an envelope. Under Printing options, select the Reverse print order check box. To better see the layout of a multiple-page document, you can print multiple pages on one sheet of paper.

To do this, Microsoft Word shrinks the pages to the appropriate sizes and groups them on the sheet. Under Zoom, click the option you want in the Pages per sheet box. Printing a document to a file instead of to your printer saves the document in a format that a different printer can use. For example, if you want to have your document printed by a commercial printing service that uses higher-resolution printers, you can print the document to a file, and then take that file to the commercial printer.

When you print to a file, you must first determine which printer— for example, a PostScript printer will ultimately print the file. In the Name box, click the printer you'll use to print the file. Select the Print to file check box, and then click OK. In the File name box in the Print to file dialog box, type a file name. When you print to a file, Microsoft Word preserves information such as line and page breaks and font spacing.

In the Number of copies box, enter the number of copies you want to print. To print a complete copy of the document before the first page of the next copy is printed, select the Collate check box.

If you prefer to print all copies of the first page and then print all copies of subsequent pages, clear the check box. Click Open on the Standard toolbar. Open the folder that contains the documents you want to print. Select the documents you want to print.

Click Tools, and then click Print. MS-Word manual. This manual help students to understand ms-word Flag for inappropriate content. Related titles. Jump to Page. Search inside document. Table of Contents Chapter Click Close button 2. When you are satisfied with your settings, click OK Copying Formatting Once you have formatting a text to look the way you want, you can copy the formatting other text.

Align Left, Center, Align right or Justify 3. Click Ok 5. If you are already using outline-level formats or built-in heading styles, follow these steps: Click where you want to insert the table of contents. In the document, type the introductory text that begins the cross-reference.

For example, type for more information, see 2. Create a new caption label 1. Specify the number of columns and rows and click OK 7. Chapter 8 News Paper Style Columns 8. Chapter 10 Working with webpage Creating web Form Chapter 11 Printing document You can print the active document by clicking Print on the Standard toolbar.

To exit and return to the previous view of the document, click Close. In the Pages box, type instructions to print one of the following: For example, to print pages 2, 4, 5, 6, and 8, type 2,,8 For example, to print pages 5 through 7 in section 3, type p5s3-p7s3 For example, type s3 For example, type s3,s5 For example, to print a four-page document on one sheet, click 4 pages. Page 32 of Nilesh Tahilramani. Avinash Dulhani. Al Laurio. Nadeem Malik.

Rahul Malhotra. Ferran Pim Pam. Vande Mataram. Mike D. Robert Bayer. Harvinderjit Singh.

Popular in Painting. Saw Tun Lynn. Donald Meikle. Zuly Tsukiyama. Aries Masduki. Natasha Marina. Talkabout Publishing. Nurul Asnur Farahin Mannan. Essays by Meynell, Alice Christiana Thompson, Aline Pires Dias Ribeiro. Pineapple Press, Inc. Use the Go to command in Word to send the insertion pointer to a specific page or line or to the location of a number of interesting things that Word can potentially insert in your document.

View Menu: The default document view for most word processing tasks. View the document as it would look as a web page. An editing view that displays your document as it will look when printed.

This view takes more system memory and scrolling may be slow. View the document in the full screen reading view in order to maximize the space available for reading or commenting on the document. Displays or hides toolbars. The right pointing arrow indicates a list of toolbars. To add one slide down to the name of the toolbar and click to select. Displays or hides horizontal and vertical rulers at the top and left side of the document.

Turns on or off the Document Map, a vertical pane along the left edge of the document window that outlines the document structure. Use the Document Map to quickly browse a long or online document and to keep track of your location in it.

Open a thumbnails pane, which you can used to navigate a long document through small picture of each page. Adds or changes the text that is displayed at the top or bottom of every page of the document. In this option we can used to footnote of the selected text at the bottom of every page. Hides most screen elements so you can see more of your document. Controls how large, or small, the current document appears on the screen.

Insert Menu: Use this command to send your cursor to the top of the next page even though the text does not extend to the bottom of the previous page. Choose from seventeen formats for displaying date, time, or date and time. Insert a symbol from each of your symbol fonts, or any standard font which includes symbols.

There are more than you might think! Use this to place captions near tables or drawings, or to set off text at the beginning of a page. Click and draw the box after making this selection. Insert a saved document into the active document at the cursor. Insert an object such as clip art, word art, an equation or much more.

An interesting use of hyperlinks is to place a link to any document stored on your computer. You can later open that document by clicking on the link. Format Menu: Change font style, size, color and a large number of other features. You can also change the spacing between letters here.

Changes paragraph indents, text alignment, line spacing, pagination, and other paragraph formats in the selected paragraph. Create borders around blocks of text, or around the entire document. On the Page Border tab, under the Art pull down menu you can find a huge selection of graphic borders; hearts, stars, planets and much more.

A "drop cap" is traditionally the first letter in a paragraph, and it can appear either in the left margin or dropped from the base line of the first line in the paragraph. If so, some to this sub-menu and change the case of the highlighted text. This is a cool feature! Another task which can be handled in the Formatting toolbar, you can choose the color to highlight selected text in your document.

Analyzes the content of the active file and then automatically formats the file. If you want to change the automatic formatting options before auto formatting begins, use the AutoFormat command Format menu.

Make changes to any selected object; image, word art, auto shape or any other object inserted into the document. Tools Menu: Have you used the word "like" too many times?

Highlight the word, select Thesaurus and get suggestions like similar and analogous. Automatically summarizes the key points in the active document. You can use the AutoSummarize command to create an executive summary or an abstract. You can specify settings for a variety of Microsoft Word features by selecting options in the Options dialog box. The availability of some options depends on the languages that are installed and enabled for editing. Table Menu: When the window size of the Web browser changes, the table size automatically adjusts to fit within the window.

Window Menu: Displays all open files in the window. This makes dragging and dropping from one document to another much easier. View two documents slide-by - slide so that you can compare their contents. Split the current window into two parts show that you can view different sections of the document at the same time.

Help Menu: Open Word's Assistant and get a search box to type in. Word displays possible matches for you to read about. MS Word - Shortcut Key. Select all contents of the page. Bold highlighted selection.

Copy selected text. Cut selected text. Open options. Open the print window. Open find box. Italicize highlighted selection. Insert link. Underline highlighted selection. Redo the last action performed. Undo last action. Find and replace options. Justify paragraph alignment. Align selected text or line to the left. Align selected paragraph to the left. Align selected text or line to the center.

Align selected text or line to the right. Indent the paragraph. Hanging indent. Font options. Change the font. Decrease selected font View or hide non printing characters. Delete word to right of cursor. Delete word to left of cursor. Move cursor to end of document.

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